International media literacy organisation Lie Detectors is recruiting an Executive Assistant
International media literacy organisation Lie Detectors is recruiting an
Executive Assistant (m/f/d)
to support the Founder and Executive Director in pursuing Lie Detectors mission through excellence in administration, organisation and communication.
About Lie Detectors
Lie Detectors (https://lie-detectors.org) is an award-winning news literacy organisation working to tackle disinformation and its corrosive effect on democracy. Our practical journalist-led training format empowers school communities with critical media literacy skills and our insights inform international policy debates in the fields of education and data rights.
Lie Detectors is currently active in five countries in Europe. From its Brussels headquarters and country offices, a team of 25 staff and consultants works with a community of 200+ journalists, 1000+ teachers, national and international policymakers and education and data experts. Constant innovation and scale of activities place the organisation at the forefront of media literacy work in Europe. The organisation is expanding to new regions and audiences.
We are looking for an experienced and highly organised Executive Assistant to run the office of Lie Detectors Founder and CEO Juliane von Reppert-Bismarck. Regular tasks include scheduling, contact management, travel bookings and all support relevant to the CEOs busy schedule of meetings and public events.
Manage and rationalise the CEOs correspondence and calendars
Schedule appointments and register events attendance for the CEO
Act as a point of contact for external inquiries and coordinate the executive office´s communication with all Lie Detectors teams.
Liaise with the offices of our key contacts
Manage, input and update the CEOs external contacts in Lie Detectors CRM; manage and update the CEOs external profiles.
Upkeep of strict online filing protocols to promote optimal sharing of complex information across the team
Support the preparation and follow-up of meetings with Lie Detectors board, funders, others
Record minutes from CEOs meetings with team members and communicate and schedule actions arising from meetings
Update the CEOs external contacts in Lie Detectors CRM
Keep documents and administrative matters in order and filed in the Lie Detectors management database
Proofread and correct reports, presentations, and client-facing materials
Lead on all hospitality related tasks and travel booking
Assist in the adoption and optimisation of the Salesforce system and related technologies
Support the Operations Officer on finance, governance, HR and general office administration
Help uphold Lie Detectors standards and best practices
What we are looking for:
-You have previous experience as an Executive Assistant or in a similar role
- Experienced in exercising judgment and prioritising in consultation with a busy boss
- A successful track record of thriving in a fast-paced environment
- You have outstanding organisational skills (incl. project & time management) and love to make sure everything is kept in order
- You are fluent in using MS Office (Excel, PPT, Word), including for preparing presentations
- Experience working with Salesforce (or equivalent CRM) and shared data archives.
- You excel at communicating with a range of colleagues and external contacts in a cooperative and collegial style
- You have worked in a multi-lingual and multi-national environment
- You have excellent spoken and written English skills
- Knowledge of French and/or German is a plus
What we offer:
Meaningful work for a sectoral leader and within a management structure focused on excellence and collegiality
International work focused on a timely and high-level topic
Working alongside a well-meshed and brilliant team were proud to say that a recent external health-check found our team to have remarkably high levels of trust, respect and motivation
A flexible working environment
A full-time permanent position with an attractive salary
This position is based in Lie Detectors Brussels headquarters, where we work in a hybrid home/office work format
If this all sounds like an exciting and suitable next challenge for you, send us your CV and a short cover letter in English outlining how your past experience equips you for the role by 12 December 2021 to firstname.lastname@example.org (applications after this date are still welcome)
Please note that Lie Detectors is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. Lie Detectors is an Equal Opportunity Employer and does not discriminate on the basis of race, colour, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.
Thursday 25 november 2021 / Friday 31 december 2021
Lie DetectorsRuxandra Manea